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Apostille/Exemplification

Apostille

When a party needs to use a public document that was issued or executed in the United States for an official purpose in another country, the receiving country may require the document to be authenticated. One method of authentication is the issuance of an apostille. An apostille is a document that certifies the authenticity of the signature on the document, the capacity in which the person signing the document acted, and where appropriate, the identity of the seal or stamp which appears on the document.

The Northern District of New York may issue an apostille for the following documents:

  1. Any public document filed on the docket in a civil, criminal or miscellaneous case from the NDNY. NOTE: if the document is sealed, or is from a sealed case, the individual should file a letter request seeking approval from the judicial officer assigned to the case.
  2. Any documents generated by the NDNY as an official act. (i.e. attorney admission certificate, name change petition/order from naturalization ceremonies, General Orders, etc.)

All other documents that have been prepared or notarized by another source must have an apostille prepared by that entity which issued the document. The NDNY cannot issue an apostille on documents such as a birth certificate, driving license, passport, marriage license, college transcripts, etc.. Please contact the office or government entity which issued the document.

For additional information on obtaining an Apostille for these types of documents, see the U.S. Department of State and New York State Department of State.

Please see Court Fees & Rates for the current fee to make a photocopy of a document; to certify a document; to prepare an apostille; and search fee, if required.

To submit a request for an Apostille, please complete this request form and email it to Apostille_Exemplification@nynd.uscourts.gov. Please do not send payment until you have been contacted by the Court to confirm the total amount due. Upon receipt of payment, the Court will prepare the Apostille.


Exemplification

An Exemplification certifies that the attached copy of an official document filed in this Court is a true copy certified by the Clerk of Court. The Chief Judge certifies that the Clerk of Court is the keeper of the records and has the authority to attest that the copy is genuine, and the Clerk of Court or Deputy Clerk certifies that the Chief Judge is a Judicial Officer of this Court. See the Exemplification Certificate.

Please see Court Fees & Rates for the current fee to make a photocopy of a document; to certify a document; to prepare an exemplification; and search fee, if required.

To submit a request for an Exemplification, please complete this request form and email to Apostille_Exemplification@nynd.uscourts.gov. Please do not send payment until you have been contacted by the Court to confirm the total amount due. Upon receipt of payment, the Court will prepare the Exemplification.


Forms